SAP T-Codes for Documents Creation OR cancel.

    In SAP (System Application & Products) is one of the worlds leading products of software for the management of business processes, developing solution that facilities effective data processing and information with all organizations. 

Business process: 1: The client is used to post similar transactions at frequent intervals. The volume of such transactions is high in nature. The user asked to configure the sap functionality to reduce the work burden to post the same information at frequent intervals in stead of repeated postings. SAP FUNCTIONALITY: To meet such requirement we can configure the reference documents. With the help of such reference documents we can post transactions as and when we require or in some cases at regular intervals also. There are three types of reference documents in sap system. They are

1. Sample Documents.

2. Recurring Documents

3. Account Assignment Model Documents.

        These reference documents can also be deleted, modifiable, amount also can be changed. Sample documents: They are model documents. We can use these documents as reference to post the information. The special feature of the sample document is, it will not update the GL balances till it is posted. To create a sample documents the prerequisite condition is 1. Define number range interval for number range: X2(no object) in fbn1 transaction code.

Creation of sample document: f-01 Path: accounting-financial accounting-general ledger-document entry-reference documents-sample document.f-01 Give the header data Give the line one data and amount text and the related information and give the line item two data and save the entry. Note: system stores the document with special number assigned to number object X2. To post the sample document, go general posting screeF-02 and give the header data and go to menu item document>post with reference, and give the sample account number and press enter, and save the data. Now the system updates the document in the general ledger accounts.

Change of sample document: FBM2

Display of sample document: FBM3

Delete sample document: F.57

Change of Recurring document: FBD2

Display of Recurring document: FBD3.

Deletion of recurring document: F.56

SAP enjoy screen for General Ledger posting: TC: FB50 In this screen first we need to change the company code to post the transaction by clicking on the 1.change company code:  

How to hold document: Post the transaction as usually in F-02 general posting, go menu item Document>simulate>Hold or Document>hold How to post the hold document: Go to F-02 general posting, Give header data, click on held document button or go to menu item document>get held document. System asks for the temporary number and give the number and press and post the transaction. PARK DOCUMENT: This is one of the other functionality used in daily transactions. It will not also update the general ledger balances till final posting is completed. It can be used when there are no proper authorizations to the user and has to send the document to other user for confirmation of the document.

1. Park document can also be deleted, modifiable, and can be rejected by the user.

2 . The main differences between the hold document and park document are park document is parked with the regular document number where as the hold document held with temporary number. 3. The main feature of the Park Document is, we can change the header data details including the posting date and document type. This is the only area we can change the posting date, and document type in SAP environment.

How to park the document: go to normal posting i.e. f-02 and give the header data and line item data as usual. Go to menu item document click on . Document will be parked with original number. Or we can park the general ledger document in separate posting screen. Transaction code: F[1]65. Usual posting screen but exclusively for parking of document. Posting of Parked document: Accounting>fin. Accounting>general ledger>document entry>parked document> FBV0 post/delete park document. Give the company code: 2006.give the parked document number Give the fiscal year: 2006 Press enter and to post save the document. Document will be posted. We can change the details of parked document, reject, modify, and delete the parked document. Note! We can change the posting date of the parked document and other header details also. This is the only area we can change the header data details

BUSINESS SCENARIO: In Satya InfoTech the end-users are not trained enough in sap environment. If they posted the entries wrongly, what is recourse available for rectification of that posted entries. Please guide the users in this regard.

REVERSAL OF DOCUMENT: To meet the above scenario, sap suggests only reversal of document we can not change the certain parameters of the original document, like posting date amount and account numbers. The reversal functions are two types in sap environment. The first one is standard reversal and the second one is negative reversal

Individual reversal of an entry: The path: accounting> financial accounting> general ledger> document> reveres> FB08 individual reversal FB08 For Mass reversal the Transaction code: F.80 Give the document no: you want to reverse(if you do not know the number select document list button and give selection parameters and select the number to reverse) Give reason code: 20 or 21 (We have created Give posting date: xxxxxx Save the data Entry will be reversed

Mass reversal functionality will be done to reverse the multiple entries. To reverse the clearing entries, we have to reset the clearing document in TC FBRA We can reset and reverse the clearing document in the same screen it self. To reverse the reversed document we have to change the message control as warning. Then the system will allow the reversal of reversed document. (Pre requisite for reversal of reversal document) Change message control: path: financial accounting-document-default values for document processing-change message control for document processing: Give application area: f5 (document editing)