SAP T-Code Creating Ledger Account

 CREATION OF GLACCOUNTS WITH REFERENCE :( GL account creation and processing) Select creation of gl account with reference: Give the chart of accounts to which the accounts to be copied down Give the chart of accounts from which you want to copy the gl accounts Click on details button Click on account reference button; give from gl account and to gl account (range to be copied) Select all the gl accounts to be copied Check the check button (for consistency of the data to be copied down) Create gl accounts button and account determination button also System copies all accounts and automatic determinations also Finally check the Check button for verification. THE PROGRAMM NAME FOR COPY OF GL ACCOUNTS WITH REFERENCE IS SAPLGL_ACCOUNT_MASTER_REFERENCE. CHANGE OF GLACCOUNTS MASS MAINTAINENCE: Path is same: We can change the general ledger data collectively in 3 levels.

The first one is chart of account level and company code level and account name level also The programme name for change gl account collectively is: SAPLMASSINTERFACE Creation sample account: TRANSACTION CODE: OB15 Path: financial accounting>general ledger accounting>general ledger accounts>master records>preparations>additional activities> sample accounts Maintain sample account rules; Select new entries.

 

Define data transfer rules: same path TC: FSk2 Give the sample variant code: 2006 Select the master data company code level fields which can be transferred from sample account while opening the account (we can select the cannot be changed check box if required) Save the data with the selected rules. Assign the company code to sample account rules: Click on position button, Give the company code and give the sample account rule code: save CREATE SAMPLE ACCOUNT: path is same and the TC: FSM1 Give the account number (outside range of OBD4 for identification):500000 Give the description: sample account: 2006 Select the fields you want to copied to the accounts with ref to sample account Save it. While opening accounts the system asks for sample account from which you want to create the company code data and copies the fields what

we set in sample account. Accordingly we can create any number of sample accounts and keep as reference further creation of accounts.

TEXT IDs CREATION: These are helpful to quicken the process of creation of gl master records and the ids can be stored in the system for further processing. Path: Fa>gla>gl accounts>master records>preparations>additional activities>creation of text ids for chart of accounts and company code master data. TC: OBT6and OBT7 We can also define the text ids for documents also in transaction code: OBT8.

Select create button Give text ID no: and give description save INDIVIDUAL LAYOUT PROCESSING: These are helpful for setting up the page tab buttons for the creation of individual general master record. We can create the page tab buttons and their fields according to our requirement. Path: spro>img>financial accounting>general ledger accounting> general ledger accounts>master records>preparations>individual layout processing Define layout TC: OB_GLACC21. Select new entries button: Give 4 character name of the lay out: z006 Give description and save Select the tab page titles: we can set as per our requirement Page groups: we can set page groups also as per the lay out requirement. Assign the layout to the chart of accounts and account groups if you are to use for user master record. Define screen lay out for each transaction: Path: spro> reference img> financial accounting> general ledger accounting> general ledger accounts> master records> preparations> additional activities> define screen layout for each transaction TC: OB26 We can set the required screen lay out for activity wise or general ledger account wise. We can take the print out of the field status of the activity by clicking print field status .

General Ledger reports : Each application component in SAP, exclusively mentioned the reports required for end user in separate folder as Information system. General ledger reports>general ledger information system>master data reports:

1. S_alr_87012326: Give the general ledger numbers or account groups and execute list of chart of accounts will be displayed. We can get the print>menu item>list>print.

2. S_alr_87012328: In this option we have general ledger master fields as criteria for selection and reporting purpose; it is more comprehensive report than the previous report.

3. S_alr_87012333: This is also general ledger report with various selection parameters with save in word files option. Document Reports: document>document journal:

 1. S_alr_87012287: Give the company code:2006 fiscal year:2006 and other selection parameters and execute.

2. S_alr_87012289: To see the list of all document types with balances:

3. S_alr_87012291: To see the document type wise line items;

4. S_alr_87012293: To see the display of changes to documents:

 5. S_alr_87012341: To see the invoice numbers allotted twice:

6. S_alr_87012344: To see the posting totals with document type and debit and credit and no.line items. 7. S_alr_87012347: To see the period wise line items account type wise.

 8. S_alr_87012282: to see the general ledger accounts with open items accounts or parked item selection.

9. S_alr_87012332: to print the account statements with selection parameters.

10. S_alr_87012277: to verify the general ledger balances with period wise and currency wise and balance wise also.

11. S_alr_87012301: to verify the month wise, account wise, debit and credit totals with balances;

12. S_alr_87012279: structured balances sheet report:

13. S_alr_87012336: to verify the assets and liabilities with local currency and transaction currency report.

FSIB: to execute the balance sheet reports in back ground environment S_alr_87012249 to compare actual/actual comparison of balance sheet items.

INTEGRATION of general ledger accounting component:

In this concept we can know the areas of integration of financial component with (general ledger accounting concept) with other components of R3 system. The general ledger accounts have the integration with the following components.

1.  Asset Accounting: 1. General Ledger accounting has direct integration with the asset accounting component. This can be done by defining the general ledger accounts to asset transactions in transaction code: A090.

2.   

Defining the posting keys for auto posting of asset transaction

2. Over head cost controlling: Defining accounts for overhead cost controlling in preparation of Reconciliation ledger. 3. Material Management: Define accounts for material management transactions TC: OBYC 4. Sales and Distribution: Prepare Revenue accounts determination. In TC: VKOA 5. Pay roll accounting: Definition of general ledger accounts for symbolic accounts: TC: OBYE AND OBYG. 6. General ledger accounting: 1.definition of accounts for automatic determination of accounts of General ledger accounts TC: OBL1 AND OBL2. End user important reports in general ledger accounting: Chart of accounts list: Path: information systems-accounting-financial accounting-general ledger-information system-f.10 chart of accounts.